Internal Revenue Service · Federal form
Fill out Form 941
Employer’s QUARTERLY Federal Tax Return Rev. March 2026
From IRS: Employers use Form 941 to report federal income, social security and Medicare taxes withheld from employees' paychecks, and to report the employer's share of social security and Medicare taxes. Source
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Form 944 filers. If you received notification to file Form 944, you must file Form 944 annually; do not file Form 941 quarterly. Source
Facts from the official source
Quoted or closely restated from the IRS's own pages and PDFs, checked .
| Fact | What the source says | Source |
|---|---|---|
| Issued by | Internal Revenue Service, U.S. Department of the Treasury | About Form 941 (IRS) |
| Edition | Rev. March 2026 (Form 941 for 2026) | Form 941 (Rev. March 2026), official PDF with Form 941-V Form 941 PDF, page 1 footer; the header reads "Form 941 for 2026" and "(Rev. March 2026)". |
| Current revision | The IRS links the Rev. March 2026 PDF (f941.pdf) as the current revision. | About Form 941 (IRS) About Form 941, "Current revision" section. |
| Where to file a paper return | The IRS encourages electronic filing. For a paper return, where you file depends on whether you include a payment; mail it to the address for your location in the "Mailing Addresses for Form 941" table. | Instructions for Form 941 (Rev. March 2026), PDF Instructions for Form 941 (Rev. March 2026), page 8, "Where Should You File?" (address table on the same page). |
| When to file | The official source sets out the complete rule, including exceptions and conditions: Instructions for Form 941 (Rev. March 2026), page 6, "When Must You File?" and the "When To File Form 941" table. Read it there before relying on it. | Instructions for Form 941 (Rev. March 2026), PDF Instructions for Form 941 (Rev. March 2026), page 6, "When Must You File?" and the "When To File Form 941" table. |
| Who must file | If you pay wages subject to federal income tax withholding or social security and Medicare taxes, you must file Form 941 quarterly. | Instructions for Form 941 (Rev. March 2026), PDF Instructions for Form 941 (Rev. March 2026), page 5, "Who Must File Form 941?". |
| Filing every quarter | After you file your first Form 941, you must file a return for each quarter, even if you have no taxes to report, unless you filed a final return or one of the listed exceptions applies. | Instructions for Form 941 (Rev. March 2026), PDF Instructions for Form 941 (Rev. March 2026), page 5, "Who Must File Form 941?". |
| Complete and sign | You must complete both pages of Form 941 and sign on page 2. Failure to do so may delay processing of your return. | Instructions for Form 941 (Rev. March 2026), PDF Instructions for Form 941 (Rev. March 2026), page 7, "Completing and Filing Form 941". |
| Who signs | Sole proprietor: the owner. Corporation: the president, vice president or another duly authorized principal officer. Partnership or unincorporated organization: a responsible, duly authorized partner, member or officer. Single-member LLC disregarded entity: the owner or a duly authorized principal officer. Trust or estate: the fiduciary. | Instructions for Form 941 (Rev. March 2026), HTML Instructions for Form 941 (Rev. March 2026), HTML, "Part 5: Sign Here (Approved Roles)". |
| Form 944 filers | If you received notification to file Form 944, you must file Form 944 annually; do not file Form 941 quarterly. | Instructions for Form 941 (Rev. March 2026), PDF Instructions for Form 941 (Rev. March 2026), page 5, "Exceptions". |
| What Form 941 does not report | Do not use Form 941 to report backup withholding or income tax withholding on nonpayroll payments such as pensions, annuities and gambling winnings (report these on Form 945), or to report unemployment taxes (report these on Form 940). | Instructions for Form 941 (Rev. March 2026), PDF Instructions for Form 941 (Rev. March 2026), page 5, "Who Must File Form 941?". |
| File once per quarter | File Form 941 only once for each quarter. If you filed electronically, do not file a paper Form 941. | Instructions for Form 941 (Rev. March 2026), PDF Instructions for Form 941 (Rev. March 2026), page 6, "When Must You File?". |
| Official instructions | Instructions for Form 941 (Rev. March 2026). | About Form 941 (IRS) About Form 941, "Current revision" section. |
| Quarters this revision covers | Use the March 2026 revision of Form 941 to report taxes for the first quarter of 2026; do not use an earlier revision to report taxes for 2026. The IRS expects the March 2026 revision to also be used for the second, third and fourth quarters of 2026. | Instructions for Form 941 (Rev. March 2026), PDF Instructions for Form 941 (Rev. March 2026), page 2, Reminders. |
What is on the form
- Employer information
- Employer identification number (EIN), name, trade name and address. Form 941 (Rev. March 2026), page 1
- Report for this Quarter of 2026
- Checkbox for the quarter: 1 (January, February, March), 2 (April, May, June), 3 (July, August, September) or 4 (October, November, December). Form 941 (Rev. March 2026), page 1
- Aggregate Return Filers Only
- Type of filer: Section 3504 Agent, Certified Professional Employer Organization (CPEO) or Other Third Party. Form 941 (Rev. March 2026), page 1
- Part 1: Answer these questions for this quarter
- Lines 1 to 15: employees, wages, tax withheld, social security and Medicare wages and tips, adjustments, credits, deposits, balance due or overpayment. Form 941 (Rev. March 2026), page 1
- Part 2: Tell us about your deposit schedule and tax liability for this quarter
- Line 16: deposit schedule and, for monthly depositors, monthly tax liability. Form 941 (Rev. March 2026), page 2
- Part 3: Tell us about your business
- Line 17 (business closed or stopped paying wages, with the final date wages were paid) and line 18 (seasonal employer). Form 941 (Rev. March 2026), page 2
- Part 4: May we speak with your third-party designee?
- Yes or No, designee’s name and phone number, and a 5-digit personal identification number (PIN). Form 941 (Rev. March 2026), page 2
- Part 5: Sign here
- Signature, printed name and title, date and best daytime phone, plus the Paid Preparer Use Only section. Form 941 (Rev. March 2026), page 2
- Form 941-V, Payment Voucher
- Boxes 1 to 4: EIN, amount of payment, tax period (quarter), and business name and address. Form 941 (Rev. March 2026), page 3
Checked by PDF Tower: the official PDF has 3 pages and 116 fillable fields (92 text, 24 checkbox or radio), 822 KB. SHA-256 38a3d8cf7a455101…, computed .
Edition and revisions
- Edition on this page: Rev. March 2026.
- Recent developments (IRS): New options for businesses to make payments and get transcripts (17-MARCH-2025); Certain forms, instructions, and publications used by taxpayers in Puerto Rico have been replaced (14-MAR-2024). Source
- All revisions at IRS
Sources
- About Form 941 (IRS) Retrieved .
- Form 941 (Rev. March 2026), official PDF with Form 941-V Retrieved .
- Instructions for Form 941 (Rev. March 2026), PDF Retrieved .
- Instructions for Form 941 (Rev. March 2026), HTML Retrieved .
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